1	Preparing Term Papers in MS Word 2003 & XP KIN 260 & NTRS 455 Daniel Frankl, Ph.D., Professor School of Kinesiology & Nutritional Science
2	MS Word 2003 Basics To get familiar with MS Word 2003 visit: http://www.baycongroup.com/wlesson0.htm
3	MS Word XP Tutorials To get familiar with MS Word XP basics read on-line or print a copy of a professionally prepared set of tutorials designed to help pre-service and in-service teachers learn the suite of applications included in Microsoft Office XP: http://www.pitt.edu/~edindex/OfficeindexXP2.html
4	MS Word XP Formatting a term paper using APA style in MS Word
5	MS Word XP Lab I: Competencies By the completion of Lab 1, students will be able to write a term paper in MS Word XP with the following features: Page Breaks Section Break Two Pagination Schemes (i.e., i, ii, iii & 1, 2, 3) Formatted Heading Levels Table of Contents Headers & Footers Footnotes Tables & Images
6	Page and Section Breaks Following an APA style document format, “Page breaks” are used to separate the title page, Abstract, Acknowledgments, References, etc., from the body or content portion of your paper. A “Section break” is used to allow the formatting of two distinct pagination formats. The “Title Page” is counted but the Roman numeral “i” used in the first section is suppressed. All other pages in the first section of your paper are then displayed as: ii, iii, iv, etc., at the bottom center. In any work other than a Master Thesis, a Dissertation, or an art project, all pages must be numbered with Arabic numerals in the upper right-hand corner of each page.
7	MS Word XP Lab I: Inserting Page Breaks A page break signals the start of a new page at that point. To view the exact position of the page break switch your page view from “Print Layout View” to “Normal View” (see icons at left bottom of your document view) Step 1: From “Insert” in the “Menu Bar” select “Break…”
8	MS Word XP Lab I: Inserting a Section Break A page break signals the start of a new section at that point. To view the exact position of the section break switch your page view from “Print Layout View” to “Normal View” (see icons at left bottom of your document view) Step 1: From “Insert” in the “Menu Bar” select “Break…” Step2: From the “Break” window, select “Next page.”
9	MS Word XP Lab I: Inserting Roman Numerals Place cursor at the top of your document ahead of any text or images. Step 1: From “Insert” in the “Menu Bar” select “Page Numbers…” Step2: Leave the “Show number on first page unchecked and select the “Format” tab and set the Number format to Roman numerals (i.e., i, ii, iii).
10	MS Word XP Lab I: Inserting Arabic Numerals Switch to “Normal view” and place cursor immediately past the “Section break” double line insert. Step 1: From “Insert” in the “Menu Bar” select “Page Numbers…” Step2: Check the “Show number on first page and select the “Format” tab and set the Number format to Arabic numerals (i.e., 1, 2, 3). Step 3: Select “OK.”
11	MS Word XP Lab I: Heading Levels Each heading level is formatted with the appropriate built-in heading style MS Word has nine different built-in styles: Heading or outline levels 1 through 9 Most student papers would need to use 1-4 levels. For the creation of a Table of Contents use levels 2-3 (delete level 1).
12	Setting Heading Levels for a Table of Contents From the bottom left switch your document to outline view. Select a “Style” and highlight each heading and apply a level (i.e., 2 (e.g., Introduction, Method, References , 3 (e.g., Subjects, Procedures , or 4 (e.g., Trial 1…). Insert a “Page break” above the “Section break” and create a 10 line space (depress the Enter key 10 times). At the top of the newly created page type: “Table of Contents” and center it.
13	Setting Heading Levels for a Table of Contents Place cursor under the “Table of Contents” title. From “Insert” select “Reference,” “Index and Tables,” and press the Table of Contents” tab. Select “Options” and delete “Level 1.”
14	Setting Heading Levels for a Table of Contents In “Table of Contents Options” select “OK.” In “Index and Tables” select “OK.” Check your Table of Contents for accuracy.
15	Headers & Footers Headers are lines of text that are imbedded at the top of the document A short version of the title is often used as a “Running Head,” however, the user may insert any desired text Footers serve the same function as headers, but are imbedded at the document’s bottom
16	Headers & Footers From “View” in the menu bar, select “Header and Footer.” In the header box, type or paste the title of your choice (you may Tab the text over to the right)
17	Review and Summary Any questions or comments?